ANNOUNCEMENTS & REMINDERS
 
Update From Student Financial Services ( http://www.sfs.finance.ucla.edu/)
June 6, 2011
Dear UCLA Student,
UCLA is embarked on a number of cost cutting measures, one of which is to control the credit card fees that the University pays. Therefore, effective August 1, 2011, UCLA will require payment of a convenience fee for use of credit cards for BruinBill charges, which includes tuition and fees, transportation charges, and housing charges. Additionally, UCLA will no longer accept VISA as a payment type.
UCLA offers a free payment alternative eCheck through our online BruinBill that is both secure and convenient. This option provides the same ease of use as a credit card without the fees. Use of eCheck also provides students and their families the ability to enroll in the BruinPay Plan which spreads BruinBill payments over several months for a small fee.
Please contact us, at Student Financial Services, if you have questions.
Student Financial Services
(310) 825-9194
asksfs@finance.ucla.edu ( When you submit your question, you will receive a tracking number and a list of suggested answers to your question. Don't forget to include your UID with your request!)
CURRENT STUDENTS
CALENDARS
2011 - 2012
SOM Academic Calendar
UCLA Registrar's Office Calendar
ENROLLMENT VERIFICATION
LETTER OF GOOD STANDING
TRANSCRIPT REQUEST
Procedure: A Document Request Form must be completed and submitted when requesting a Letter of Good Standing and/or Enrollment Verification Letter/and or Transcript Request. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 7 – 10 business days depending on time of year and volume of requests.
JURY DUTY EXEMPTION
Procedure:
First Time Receiving a Jury Summons Call
You need to call the Jury Service hotline telephone number, listed on the summons, to request a postponement of your service date. Select a date as far ahead as possible.
Designated Postponed Date Passed and You Received a Second Jury Summons
Request a Jury Duty Exemption Letter, from the SAO, by completing and submitting a Document Request Form. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 7 – 10 business days depending on time of year and volume of requests.
You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.
- You are responsible for mailing the letter with the Jury Summons form.
- We recommend you make a copy of the letter and summons for your records.
After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system. .
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
HEALTH CLEARANCE
The David Geffen School of Medicine at UCLA requires that all incoming students obtain a health clearance from the UCLA Student Health Service for personal protection and community health reasons. The health clearance requirements include a physical examination including diagnostic tests; positive hepatitis B antibody test; and demonstration of immunity to tetanus, diphtheria, rubella, measles and mumps (including re-immunization with measles, mumps, and rubella if the immunization occurred prior to 1980; and proof of a tetanus/diphtheria booster within the last 10 years.) A pertusis with the tetanus/diphtheria booster (DPT) is strongly recommended. In addition, all students must be monitored for tuberculosis (skin test) annually during all years.
Students must have everything except the hepatitis B vaccines and titer completed by the first day of class otherwise, they may not be allowed to start classes. Additionally, if starting or continuing a hepatitis b series, this must be completed before the first day of the first year spring semester or will not be eligible to continue the second semester.
Ashe Student Health Center (website)
2011 - 2012 SHIP Coverage Dates
2011 - 2012 SHIP Coverage for 1st, 2nd & 3rd Year Medical Students 2012 - 2013 UC SHIP Coverage Details
LEAVE OF ABSENCE
Information:
A leave of absence is defined as being away from the curriculum for more than a six week, consecutive period of time. During a leave of absence, students will not receive credit for work (e.g., MBA/MPH/MPP/PhD programs, research, etc.) done away from the David Geffen School of Medicine at UCLA.
Types of Leaves
Leave of Absence Form
Leave of Absence Checklist/Procedures
MITS ACCESS - cVIEW & ESSENTRIS
MITS accounts are revoked after 60 days of non-use. After 90 days, they are suspended. For students needing to reactivate established MITS accounts, contact the MITS Help Desk at 310-825-0721.
Please note that PCIMS will soon be phased out and as a result is no longer available to medical students.
Agreement Form
Information Regarding MITS Enterprise/Help Desk
PAGERS
Information
All third and fourth year medical students are required to carry a UCLA issued pager; outside pagers are not accepted.
- The rental fee for a UCLA pager and airtime is $150/year and must be paid before you will be eligible one will be issued. This cost includes the pager, airtime, use of 800 phone numbers, etc.
- Please note that this is not a deposit, the fee is for a yearly rental thus, the pagers must be returned before graduating.
- If you are receiving Financial Aid, the expense has been added to the budget.
- Lost pagers are the responsibility of the individual student as is true for residents and faculty. The fee for a new pager if lost or damaged is $100. Please contact Erwin Ong at 310-267-1877 or eong@mednet.ucla.edu to replace your pager.
- Replacement batteries – You are responsible for replacing your own pager’s AA battery if necessary.
Third Year Medical Students:
The initial "rental" of pagers will take place at designated time during Clinical Foundations, offered in the third year, and you will be responsible for renewing your rental contract before the start of fourth year.
Fourth Year Medical Students:
- You must renew your rental contract no later than the last day of your College Foundations Week.
- You must return your pager to the paging office and bring the receipt to the SAO no later than two weeks prior to graduation day.
Paging Office Locations:
P-123 RRUMC open 24/7
A7-180 CHS Monday - Friday 7:00am-12:00pm & 1:00 -3:00pm
Payment Link
PARKING
Winter quarter (3/26/12-6/30/12) parking is now available. To request an application, please follow these instructions:
- Email the Registrar (registrar@mednet.ucla.edu) from your Mednet Email Account (subject line “Parking”)
- Include:
- Full name
- UID#
- Medical Student Class (ex: 2014, 2013, etc.)
- Commuting address (Weyburn Terrace residents are not eligible)
- Requested dates for parking (see options below)
- Spring Quarter Parking (3/26-6/30/2012) = $204 for entire quarter
- Weekly= $17 per week
4 weeks maximum duration: passes start on Mondays and end on Sundays. You can buy parking for more than 4 weeks at a time, but the duration will be broken into 4-week periods
- All requests must be submitted in advance, and will have up to 5-7 business day processing time
After submitting your application request:
- You will receive an email when your request has been processed.
2. Processed applications will be placed in a brown accordion file/folder sitting on counter of the desk located in the front of the SAO (12-159 CHS) and can be picked up between 8 AM and 5 PM.
3. Take the form and payment to the Parking Services office at 555 Westwood Plaza (the Strathmore Building – next to Lot 8) to purchase and pick up your permit. Parking Services is open 7:45 AM – 5 PM.
Parking will be in:
- Class of 2012 and 2013 = CHS Lot
- Class of 2014 and 2015 = Lot 2
Information for Carpool permit requests:
- All students must be medical students AND must meet requirements specified at http://map.ais.ucla.edu/go/1001193
- Above information must be supplied for ALL carpool members, and their Mednet Emails MUST be cc’d on the email request.
- Carpool permits are only available for the entire quarter
- 2 person - $156 ($78 per student)
- 3 person - $99 ($33 per student)
REGISTRATION / FEES
2011 - 2012 School of Medicine Fee Schedule
2011 - 2012 Professional School Fee Schedule
UCLA Campus Registration Requirments
Returning from leave of absence
Returning from Leave of Absence Checklist/Procedures
Returning from Leave of Absence
California Residence for Purposes of Tuition and Fees
Residence for Tuition Purposes: Contact Information
Statement of Legal Residence (SLR)
graduates
LICENSURE/VERIFICATION
Procedure: A Document Request Form must be completed and submitted when requesting
- Transcript(s).
- Certified Diploma Copy
- Dean's Letter (MSPE)
- Degree Verification Letter/Form
- Licensure Form
- ERAS Residency
The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 2 - 3 weeks d epending on time of year and volume of requests.
NOTE: Reordering of duplicate diploma's must be done directly through Murphy Hall http://www.registrar.ucla.edu/forms/dupdiploma.pdf
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