ANNOUNCEMENTS & REMINDERS
 
Updated by Student Financial Services ( http://www.sfs.finance.ucla.edu/) - 6/11/13
VISA credit cards will be accepted effective 6/11/13.
Thank you,
UCLA Business and Finance Services
P. 310-206-1466
F. 310-206-3101
Need Assistance? To browse for answers or to ask a question visit asksfs.custhelp.com
Published by Sudent Financial Services ( http://www.sfs.finance.ucla.edu/) - 6/6/11
Dear UCLA Student,
UCLA is embarked on a number of cost cutting measures, one of which is to control the credit card fees that the University pays. Therefore, effective August 1, 2011, UCLA will require payment of a convenience fee for use of credit cards for BruinBill charges, which includes tuition and fees, transportation charges, and housing charges. Additionally, UCLA will no longer accept VISA as a payment type.
UCLA offers a free payment alternative eCheck through our online BruinBill that is both secure and convenient. This option provides the same ease of use as a credit card without the fees. Use of eCheck also provides students and their families the ability to enroll in the BruinPay Plan which spreads BruinBill payments over several months for a small fee.
Please contact us, at Student Financial Services, if you have questions.
Student Financial Services
(310) 825-9194
asksfs@finance.ucla.edu ( When you submit your question, you will receive a tracking number and a list of suggested answers to your question. Don't forget to include your UID with your request!)
CURRENT STUDENTS
CALENDARS
2012 - 2013
SOM Academic Calendar
UCLA Registrar's Office Calendar
2013 - 2014
SOM Academic Calendar
UCLA Registrar's Office Calendar
COMMUNITY SERVICE OFFICER (cso) - EVENING CHAPERONS
CSO Evening Chaperons -information about CSO walking escorts available to the community
each evening.
ENROLLMENT VERIFICATION
LETTER OF GOOD STANDING
TRANSCRIPT REQUEST
Procedure: A Document Request Form must be completed and submitted when requesting a Letter of Good Standing and/or Enrollment Verification Letter/and or Transcript Request. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.
JURY DUTY EXEMPTION
PLEASE NOTE: Jury Duty is a legal obligation, and our general guidelines do not supercede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form. Only a letter or notification from the court serves as an exemption.
Procedure:
First Time Receiving a Jury Summons Call
Call the Jury Service hotline telephone number listed on the summons to request a postponement of your service date. Select a date as far ahead as possible as all jurors are entitled to one postponement. On occasion, doing so will remove you from the jury pool altogether.
Second Jury Summons
If you receive a second summons, or were informed that you will not receive a second summons, request a Jury Duty Exemption Letter one month prior to your service date. Complete and submit a Document Request Form with the pertinent information from your summons. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.
You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.
- You are responsible for mailing the letter with the Jury Summons form.
- We recommend you make a copy of the letter and summons for your records.
After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system. .
You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.
HEALTH CLEARANCE
The David Geffen School of Medicine at UCLA requires that all incoming students obtain a health clearance from the UCLA Student Health Service for personal protection and community health reasons. The health clearance requirements include a physical examination including diagnostic tests; positive hepatitis B antibody test; and demonstration of immunity to tetanus, diphtheria, rubella, measles and mumps (including re-immunization with measles, mumps, and rubella if the immunization occurred prior to 1980; and proof of a tetanus/diphtheria booster within the last 10 years.) A pertusis with the tetanus/diphtheria booster (DPT) is strongly recommended. In addition, all students must be monitored for tuberculosis (skin test) annually during all years.
Students must have everything except the hepatitis B vaccines and titer completed by the first day of class otherwise, they may not be allowed to start classes. Additionally, if starting or continuing a hepatitis b series, this must be completed before the first day of the first year spring semester or will not be eligible to continue the second semester.
Ashe Student Health Center (website)
Cost of Services Completed at Ashe
Health Insurance (UC SHIP)
2013 - 2014 UC SHIP Coverage Dates
Fees and Eligibility (2013-2014)
UC SHIP Waiver Information
UCLA Non Registered Students (Insurance Information)
LEAVE OF ABSENCE
Information:
A leave of absence is defined as being away from the curriculum for more than a six week, consecutive period of time. It is granted for up to one year with the possibility of a one-year extension, granted on a case-bycase basis, after review by the Senior Associate Dean for Student Affiars.
During a leave of absence, students will not receive credit for work (e.g., MBA/MPH/MPP/PhD programs, research, etc.) comnpleted away from the David Geffen School of Medicine at UCLA.
Types of Leaves
Leave of Absence Form
Leave of Absence Checklist/Procedures
PAGERS
Information
All third and fourth year medical students are required to carry a UCLA issued pager; outside pagers are not accepted.
- The rental fee for a UCLA pager and airtime is $150/year and must be paid before one will be issued to you. This cost includes the pager, airtime, use of 800 phone numbers, etc. Please note, this is not a deposit and therefore you do not own the pager and are required to return before graduating or going on a leave of absence;
- If you are receiving Financial Aid, the expense has been added to the budget;
- Lost pagers are the responsibility of the individual student as is true for residents and faculty; the fee for a new pager (if lost or damaged) is $100. Please contact Rafael Gonzalez (310) 267-1877 or rgonzalez@mednet.ucla.edu to request a replacement pager;
- Students are responsible for replacing their own pager’s AA battery when needed.
3rd Year Medical Students:
The initial "rental" fee must be paid electronically BEFORE the start of Clinical Foundations (offered in the third year). Pager distribution will occur at a designated time during Clinical Foundations. Students will not receive their pager until the SAO can confirm payment.
4th Year Medical Students:
- 4th year medical students must renew their rental contract, electronically, BEFORE July 1st. Failure to renew will prevent the release of your MSPE (Dean's Letter).
- Students must return their pager, to the paging office, and bring the receipt to the SAO no later than two weeks prior to graduation day.
Returning of Pagers:
Students do not own the pager and are required to return it, to the paging office, and bring the receipt to the SAO before going on a leave of absence or two weeks prior to graduation.
Paging Office Locations:
P-123 RRUMC open 24/7
A7-180 CHS Monday - Friday 7:00am-12:00pm & 1:00 -3:00pm
Payment Link
PARKING
Below are the general guidelines for parking. All students will receive an updated version every quarter that will include updated pricing. Be advised that there is no discount for buying a longer-duration permit; prices are calculated by the number of weeks at the current UCLA price.
Instructions for Parking Requests for UCLA Medical Students
All requests must be submitted in advance, and will have a 3 business day processing time.
To request an application, please follow these instructions:
1. Email the Registrar ( registrar@mednet.ucla.edu ) from your Mednet Email account
2. Subject line “Parking”
3. Include:
* Full name
* UID#
* Medical Student Class (ex: 2014, 2013, etc.)
* Commuting address (Weyburn Terrace residents are not eligible)
* Requested dates for parking (see options below)
Depending on the time of year, parking can be requested in several increments:
Annual: available during the Fall Semester
Quarter: available for the current quarter only
Weekly: available for the current quarter only, begins on Mondays and ends on Sundays. Weekly permits are available for a 4-week maximum duration, but you can order as many weekly permits as possible for the current quarter.
All requests must be submitted in advance, and will have up to 3 business day processing time
You will receive an email when your request has been processed. Processed applications will be placed in a file box at the reception desk in the SAO (12-159 CHS) and can be picked up from Aaron between 8 AM and 5 PM. Take the form and payment to the Parking Services office at 555 Westwood Plaza (the Strathmore Building – next to Lot 8) to purchase and pick up your permit. Parking Services is open 7:45 AM – 5 PM.
Parking will be in:
* MSIII, MSIV = CHS Lot
* MSI, MSII = Lot 8 (Lot 2 during the summer)
Information for Carpool permit requests:
* All students must be medical students AND must meet requirements specified at
http://map.ais.ucla.edu/go/1001193
* Above information must be supplied for ALL carpool members, and their Mednet Emails MUST
be cc’d on the email request.
* Carpool permits are only available for the entire quarter
* 2 person - $156 ($78 per student)
* 3 person - $99 ($33 per student)
REGISTRATION / FEES
2012 - 2013 School of Medicine Fee Schedule
2012 - 2013 Professional School Fee Schedule
Continuing UCLA Nonresident Student Seeking Residence Status
Student Financial Services
Need Assistance?
UCLA Campus Registration Requirments
Returning from leave of absence
Returning from Leave of Absence Checklist/Procedures
Returning from Leave of Absence
California Residence for Purposes of Tuition and Fees
Residence for Tuition Purposes: Contact Information
Statement of Legal Residence (SLR) - Required if leave is 6 months or greater
graduates
LICENSURE/VERIFICATION
Procedure: A Document Request Form must be completed and submitted when requesting:
- Transcript(s)
- Certified Diploma Copy
- Dean's Letter (MSPE)
- Degree Verification Letter/Form
- Licensure Form
MIDUS: MSPE and transcript requests
Procedure:
We are able to upload your documents (MSPE and/or transcript) through MIDUS. You will still need to complete a A Document Request Form and submit required fees. Once you have done so, you can give the registrar’s email address to MIDUS, and they will send us a secure link to upload requested documents. You can scan and fax/email a copy of the check before mailing to expedite the process.
Contact Information for DGSOM:
Name: Linda Cuesta
Email: registrar@mednet.ucla.edu
Address: David Geffen School of Medicine at UCLA
Student Affairs Office
12-159 CHS, Box 951720
Los Angeles, CA 90095-1720
Phone: 310.206.0434
The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.
NOTE: Reordering of duplicate diploma's must be done directly through Murphy Hall http://www.registrar.ucla.edu/forms/dupdiploma.pdf
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