Viewing Student Performance Evaluations

 

Viewing Medical Student Performance Evaluations

Students are encouraged to review their Student Clinical Performance Evaluations periodically to become aware of personal strengths and weaknesses.  Student Clinical Evaluations are available online through ESS and they are also collected in individual folders in the SAO.

Allow four weeks after the clerkship has ended for course chairs to submit the evaluations to the Student Affairs Office.  You will know if an evaluation has been submitted if there is an asterisk next to a rotation on your schedule in ESS.

Linda Cuesta, in the Student Affairs Office, will follow-up on evaluations for required clerkships that have not been submitted four weeks after clerkship has ended.

 

Viewing Required Evaluations On-Line

  • Login to ESS
  • Select “View Student Evaluation” button
  • Click “Select” button next to evaluation to open

Duplicate Evaluations:

 

  • Occurs when the course chair submits a Revision
  • Reason for the Revision will be noted to the right of the most recent evaluation
    • “Revised Grade”
    • “Revised Comments”
    • “Revised Check Box”
    • “Revised Letter of Distinction”
    • Or any combination of the above

Doctoring 3 “Non-Graded” Mid-Term Assessment On-Line (UCLA & UCR students)

  • This assessment is not a part of your official record in Student Affairs.
  • The Student Affairs Office does not have access to these assessments.
  • Any questions about the content of this evaluation should be directed to Renae Fuller (rfuller@mednet.ucla.edu), 310- 825-0770).

Primary Care, PC011 “Non-Graded” Mid-Term Assessment On-Line (Drew/UCLA students)

  • This assessment is not a part of your official record in Student Affairs.
  • The Office of Medical Student Affairs does not have access to these assessments.
  • Any questions about the content of this evaluation should be directed to Ricardo Vega (rivega@cdrewu.edu, 323-563-4978).

Viewing Elective Evaluations On-Line

  • Please allow four weeks after your clerkship has ended for course chairs to submit your evaluations to the Student Affairs Office.
  • You'll know an evaluation has been submitted when there is an asterisk ( * ) under the Grade Column (located just left of the course number).  If you do not see an asterisk it means the evaluation has not been received and/or processed.
  • AWAY, RESEARCH and SPECIAL ELECTIVE evaluations ARE NOT submitted electronically and therefore you are NOT able to view them in ESS.  Linda Cuesta will email you a copy for your records after it has been processed.  You will know if the SAO has received the evaluation if you see an asterisk ( * ) next to the rotation in question.

You are strongly encourage to assist in following up on the submission of your elective clerkship evaluations.  If your evaluation has not been submitted, four weeks after the clerkship has ended, you should contact the student coordinator (contact information found in the Handbook of Courses for Fourth Year Medical Students) to remind them.

Suggestion, before calling the student coordinator(s) please double check ESS to see if the evaluation (look for an asterisk not necessarily the evaluation) has been received by the SAO.  If it’s an away elective evaluation you’re still missing, contact the visiting student coordinator and ask him/her to fax (310/794-9574) or email (to Monica Perkins @ mperkins@mednet.ucla.edu) the completed evaluation.

 

Note:
Clinical files may not be removed from the SAO and evaluations in the files may not be removed from the Student Affairs Office. You may make copies of anything in the file.