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Prospective Current Visiting Alumni Residents Faculty/Staff

Information is now available on this site for regularly-matriculated 4th year medical students attending fully-accredited US and Canadian Medical Schools for the July 2013 - May 2014 academic year ONLY! 

 

Availability of electives will not be known until early June, and we do not give out spots to any non-UCLA students until this time.

 

To view elective course descriptions, click on these links:

 
Note: Not all courses are available to Visiting Medical Students (Externs)

 

For elective start dates, match up the week numbers in the course descriptions to the Calendar of Weeks.  'By Arrangement' means to contact the student coordinator (but not until mid-June).

We offer a maximum opportunity for participation of 9 weeks (total) in a wide variety of advanced clinical clerkships at UCLA and a number of affiliated hospitals in the greater Los Angeles Area. Our electives are open to fourth-year students only. No core clerkships may be taken by non-UCLA students. 

 

Mail completed applications and supporting documents to course chairs/coordinators at their Hospital Addresses.

APPLICATION DEADLINE

  • Application packets must be submitted to the departments at least two months prior to the start date of the elective. Please mail all required components of the application packet directly to the department where you are applying to do an elective.   A COMPLETE separate application must be prepared for each elective. If you wish to come for only one time period, complete one application packet and list multiple elective choices.  

FEES

  • The North American student application fee is $150 per elective. This fee must be paid electronically before your application is submitted by going to the following web site https://www.medstudent.ucla.edu/applications/externs/creditcard5.asp.
  • The application fee is non-refundable
  • Once you have completed your payment, please be sure to indicate your Payment Confirmation Number in the space provided on the Part 1 application page.
  • Submit one payment per application:
    • If you are applying to do only one elective, with multiple elective choices, submit ONLY one application with ONLY one payment, and send to the first choice department
    • If you are applying for more than one elective (up to a maximum of 3), you must pay separately for each application
    • Each application should have its own Payment Confirmation Number
  • DO NOT CLOSE YOUR WEB BROWSER until the Payment Confirmation Number appears on the screen.
  • If you have questions about payments, please email DGSOMelectives@mednet.ucla.edu

LETTER OF GOOD STANDING

  • Letter of good standing from the home school dean is required for all applications. 

LETTER OF RECOMMENDATION 

  • Letter of recommendation from a clinical faculty member the student has worked with is required for all 400 level electives at all locations (ex: ME452.01)

TRANSCRIPT

  • Official copy of medical school transcript, indicating successful completion of core clinical clerkships, is required with application.

HEALTH INSURANCE

  • You are required to submit evidence of personal health insurance (hospitalization and major medical care) during the time of the proposed clerkship. Health insurance for visitors is mandatory prior to enrollment but is NOT offered through the school.  Proof may be supplied in the form of a photocopy of your health insurance ID card or a letter from the insurance carrier.

HEALTH STATEMENT

  • The David Geffen School of Medicine Health Statement must be completed by all applicants and signed by a health care professional. Submitting your immunization records is NOT a substitute for this requirement.

HIPAA PRIVACY AND INFORMATION SECURITY TRAINING

  • All applicants must show compliance by enclosing the certificate of completion at the conclusion of the HIPAA Privacy and Information Security Training for New Workforce Members.  To obtain the certificate, go to http://hr.uclahealth.org/body.cfm?id=195.  You must watch a short video, review the slides, read the policies , take the quiz, and print out the certificate that will appear upon successful completion of the module.  The UCLA module must be completed by all visiting students regardless of training done at one's home school.

DGSOM PHOTO ID APPLICATION

  • All application packets must include a Photo ID Application
    • Click here for the DGSOM PHOTO ID Application.
      • Enter all the requested information directly into the form before printing and signing
      • Leave "ID Number" blank if you have not previously had a UCLA ID#
      • "Appointment End Date"will be completed by the UCLA Student Affairs Office and should also be left blank
    • Click here to read BruinCard Terms & Conditions.
    • After approval for an elective, you will be required to submit a photo online to Bruincard.  Instructions will be sent when you have been approved and assigned a University ID Number.

COPY OF GOVERNMENT-ISSUED PHOTO IDENTIFICATION

  • All applicants must include a copy of a government-issued photo identification (driver's license, passport, etc.) on a standard letter-size sheet of paper.

UCLA MITS CONFIDENTIALITY STATEMENT

  • For access to computerized patient information systems, send the following form in with your application packet.
  • Click here for the form: http://www.medstudent.ucla.edu/visitingstudents/mits.pdf 
  • Enter all the requested information directly into the form before printing and signing

HOUSING

  • Although the David Geffen School of Medicine at UCLA does not provide housing, our students have been very gracious in their response to inquiries for short-term sublets to visiting students. Once confirmed for an elective, please visit our Visiting Student Sublet Database

    http://www.medstudent.ucla.edu/visitingstudents/sublet/
  • You may also wish to check the main UCLA Community Housing Office web site: www.cho.ucla.edu

EVALUATIONS

  • Please contact the course chair or elective student coordinator for assistance with the evaluation of the student's performance. Upon request, this will be submitted directly to the student's home school after the completion of the elective.
  • All visiting students will be required to complete a brief evaluation of elective clerkships and sub-internships and on teaching faculty. Students will receive an e-mail with evaluation instructions and links to the computerized UCLA evaluation system which protects student anonymity.

ADDITIONAL INFORMATION FOR ELECTIVES AT THE UCLA MEDICAL CENTER

ADDITIONAL INFORMATION FOR ELECTIVES AT HARBOR-UCLA MEDICAL CENTER

ADDITIONAL INFORMATION FOR ELECTIVES AT OLIVE VIEW-UCLA MEDICAL CENTER

ADDITIONAL INFORMATION FOR ELECTIVES AT GREATER LA VA MEDICAL CENTERS

Disclaimer: The David Geffen School of Medicine at UCLA is not responsible for determining whether, or in what way, the UCLA clerkship is to be credited toward the requirements of the home medical school, including credit toward graduation of the student at the home medical school.