UCLA is embarked on a number of cost cutting measures, one of which is to control the credit card fees that the University pays. Therefore, effective August 1, 2011, UCLA will require payment of a convenience fee for use of credit cards for BruinBill charges, which includes tuition and fees, transportation charges, and housing charges.

UCLA offers a free payment alternative eCheck through our online BruinBill that is both secure and convenient. This option provides the same ease of use as a credit card without the fees. Use of eCheck also provides students and their families the ability to enroll in the BruinPay Plan which spreads BruinBill payments over several months for a small fee.

Please contact us, at Student Financial Services, if you have questions.

Student Financial Services

(310) 825-9194

asksfs@finance.ucla.edu ( When you submit your question, you will receive a tracking number and a list of suggested answers to your question. Don't forget to include your UID with your request!)

CURRENT STUDENTS

CALENDARS

2014-2015

SOM Academic Calendar

UCLA Registrar's Office Calendar

COMMUNITY SERVICE OFFICER (cso) - EVENING CHAPERONS

CSO Evening Chaperons -information about CSO walking escorts available to the community each evening.

ENROLLMENT VERIFICATION

LETTER OF GOOD STANDING

TRANSCRIPT REQUEST

Procedure: A Document Request Form must be completed and submitted when requesting a Letter of Good Standing and/or Enrollment Verification Letter/and or Transcript Request. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.

JURY DUTY EXEMPTION

PLEASE NOTE: Jury Duty is a legal obligation, and our general guidelines do not supercede the processes of any jurisdiction. Court processes may vary, so please contact the number on your summons should you have any questions. While the DGSOM can compose a letter on your behalf, it is your responsibility to mail the form. Only a letter or notification from the court serves as an exemption.

Procedure:

First Time Receiving a Jury Summons Call

Call the Jury Service hotline telephone number listed on the summons to request a postponement of your service date. Select a date as far ahead as possible as all jurors are entitled to one postponement. On occasion, doing so will remove you from the jury pool altogether.

Second Jury Summons

If you receive a second summons, or were informed that you will not receive a second summons, request a Jury Duty Exemption Letter one month prior to your service date. Complete and submit a Document Request Form with the pertinent information from your summons. The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.

You will receive an email, from the School of Medicine Registrar, when the letter is available to pick up from the SAO.

You are responsible for mailing the letter with the Jury Summons form.
We recommend you make a copy of the letter and summons for your records.

After the Jury Summons and Exemption Letter has been mailed, call the original Jury Service hotline telephone number, listed on the the summons, and ask to speak with a court specialist to explain your situation and request to have your summons placed on "hold' while the Exemption Letter is processed by the court system. .

You MUST speak with a court specialist. Your service will be placed on "hold" for 30 days. This should be adequate time for the court system to process the Exemption Letter. The process of reaching a court specialist over the phone is tedious and can take up to a 30 minute telephone hold time. If your jury duty service in not placed on "hold" while the letter is being process it could result in a re-summoning to jury duty, and you could be considered as a "failed to appear in court" if your assigned or selected jury duty service date has passed.

HEALTH CLEARANCE

The David Geffen School of Medicine at UCLA requires that all incoming students obtain a health clearance from the UCLA Student Health Service for personal protection and community health reasons. The health clearance requirements include a physical examination including diagnostic tests; positive hepatitis B antibody test; and demonstration of immunity to tetanus, diphtheria, rubella, measles and mumps (including re-immunization with measles, mumps, and rubella if the immunization occurred prior to 1980; and proof of a tetanus/diphtheria booster within the last 10 years.) A pertusis with the tetanus/diphtheria booster (DPT) is strongly recommended. In addition, all students must be monitored for tuberculosis (skin test) annually during all years.

Students must have everything except the hepatitis B vaccines and titer completed by the first day of class otherwise, they may not be allowed to start classes. Additionally, if starting or continuing a hepatitis b series, this must be completed before the first day of the first year spring semester or will not be eligible to continue the second semester.

Ashe Student Health Center (website)

Fees and Eligibility (2014 - 2015)

Health Insurance (UC SHIP)

All UCLA students are automatically assessed for and enrolled in the University of California Student Health Insurance Plan (UCSHIP) as a condition of registration at UCLA. Continued enrollment in a qualified medical/health insurance plan must be maintained during all registered terms.

The UCSHIP fee is billed each term along with other UCLA fees. UCSHIP fullfills all of the requirements mandated for a qualified medical/health insurance plan as defined by the University. The Ashe Student Health and Wellness Center is the primary healthcare provider for UCSHIP and is where all nonemergency medical care must be initiated for UCSHIP claim payment consideration. See http://www.studenthealth.ucla.edu.

2014 - 2015 UC Ship Coverage Dates/Waiver Deadlines/Premium Fees

Cost of Services at Ashe Center

UC SHIP Waiver Information

UCLA Non Registered Students (Insurance Information)

LEAVE OF ABSENCE

Information:

A leave of absence is defined as being away from the curriculum for more than a six week, consecutive period of time. A student may be granted a leave of absence (LOA) of one year with possible extension for one additional year. All leaves will be for a specified period of time and must be approved by the Senior Associate Dean for Student Affairs.

During a leave of absence, students will not receive credit for work (e.g., MBA/MPH/MPP/PhD programs, research, etc.) comnpleted away from the David Geffen School of Medicine at UCLA.

Types of Leaves

Leave of Absence Checklist/Procedures

Leave of Absence Request Form

Leave Extension Request Form

Medical Leave of Absence (MLOA) Request Form

PAGERS

Information

All third and fourth year medical students are required to carry a UCLA issued pager; outside pagers are not accepted.

The rental fee for a UCLA pager and airtime is $150/year and must be paid before one will be issued to you. This cost includes the pager, airtime, use of 800 phone numbers, etc. Please note, this is not a deposit and therefore you do not own the pager and are required to return before graduating or going on a leave of absence (student's accepted into the Concurrent Degree Programs (MD/MBA, MD/MPH, & MD/MPP are not reqiured to return pager during their leave);

If you are receiving Financial Aid, the expense has been added to the budget;

Lost pagers are the responsibility of the individual student as is true for residents and faculty; the fee for a new pager (if lost or damaged) is $100. Please contact Rafael Gonzalez (310) 267-1877 or rafaelgonzalez@mednet.ucla.edu to request a replacement pager

All students are responsible for payment of the annual pager renewal fee. This requirement also applies to students who have not returned their pager to the paging office before going on leave;

Students are responsible for replacing their own pager’s AA battery when needed.
Per the Paging Office, pager rental fee refunds are available only if returned during the first two (2) weeks of the academic year

Payment Link

Pager and Mobile Device Support

MITS IT Help Desk

UCLA Health System Services & Solutions

Paging Office Locations:

P-123 RRUMC open 24/7 (P123 is a floor below the basement of the main hospital and requires badge access)

A7-180 CHS Monday - Friday 7:00am-12:00pm & 1:00 -3:00pm

3rd Year Medical Students:

The initial "rental" fee must be paid electronically BEFORE the start of Clinical Foundations (offered in the third year). Pager distribution will occur at a designated time during Clinical Foundations. Students will not receive their pager until the SAO can confirm payment.

Pager User Guide

4th Year Medical Students (Class of 2015):

4th year medical students must renew their rental contract, electronically, BEFORE June 23, 2014. Failure to renew will prevent the release of your MSPE (Dean's Letter).

Students must return their pager, to the paging office, and bring the receipt to the SAO no later than two weeks prior to graduation day.

Returning of Pagers:

Students do not own the pager and are required to return it, to the paging office, and bring the receipt to the SAO two weeks prior to graduation or before going on a leave of absence

Paging Office Locations:

P-123 RRUMC open 24/7 (P123 is a floor below the basement of the main hospital and requires badge access)

A7-180 CHS Monday - Friday 7:00am-12:00pm & 1:00 -3:00pm

PARKING

Below are the general guidelines for parking. All students will receive an updated version every quarter that will include updated pricing. Be advised that there is no discount for buying a longer-duration permit; prices are calculated by the number of weeks at the current UCLA price.

Instructions for Parking Requests for UCLA Medical Students

If you previously submitted a request for dates in the Spring Quarter, please re-submit your request.

Below are the instructions for Spring Quarter Parking (March 23-Jun 30). Annual Parking is also available as a continuous, inclusive permit, and must have date range THROUGH the end of the year (30 Jun 2015)

We recommend you only request the duration of a permit that you can confirm; there is no discount for buying in advance and Parking does not issue refunds. Please note the fees for your requested pass, and understand that processing time is required to verify your student status and secure a spot with the Parking Office. Any incomplete request will be returned and need to be resubmitted.

Instructions for Parking Requests for UCLA Medical Students

Spring Quarter Parking (March 23-Jun 30) is now available. All requests must be submitted in advance, and will be processed within three business days.

To request an application, please follow these instructions (easiest to copy and paste the section below):

1. Email the Registrar from your Mednet Email account

2. Subject line “Parking”

3. Include:

* Full name

* UID#

* Medical Student Class (e.g. 2016)

* Commuting address (Weyburn Terrace residents are not eligible for parking)

* For Class of 2015 or Class of 2016 students, list lot choice (CHS or Lot 8)

* Requested date range for parking (see options below)

Spring Quarter = $231 for entire quarter

-or-

Annual Permit = (varies by date range/request; approximately weekly price x number of weeks applicable to request)

-or-

Weekly = $19.25 per week (4-week maximum duration per permit, must start on Monday and end on a Sunday; multiple weekly passes can be purchased for dates through 30 Jun 2015)

Parking for Spring will be in:

* Class of 2015 and 2016 = CHS -or- Lot 8

* Class of 2017 and 2018 = Lot 4

All requests must be submitted in advance, and will be processed within 3 business days.

You will receive an email when your request has been processed. Processed applications will be placed in a file box in the SAO (12-159 CHS) and can be picked up between 8 AM and 5 PM. Take the form, ID and payment to the Parking Services office at 555 Westwood Plaza (the Strathmore Building – next to Lot 8) to purchase and pick up your permit. Parking Services is open 7:45 AM – 5 PM and handles all financial aspects of the permit.

Information for Carpool permit requests:

* All students must be medical students AND must meet requirements specified by the Parking Office

* Above information must be supplied for ALL carpool members, and their Mednet Emails MUST be cc’d on the email request.

* List lot choice in order of preference: CHS, 8, or 4

* Carpool permits are only available for the entire quarter

* 2 person - $180 ($90 per student)

* 3 person - $108 ($36 per student)

REGISTRATION / FEES

All medical students are required to pay for a minimum of eight semesters and one summer session. Students are required to pay, in full, for each semester or summer session for which they are enrolled in at least one course/clerkship; the School of Medicine does not offer part-time status. A fifty percent workload (12 weeks) per semester is required to be eligible for financial aid. Students who have not met their financial obligations to the medical school will be placed on an administrative leave.

2014 - 2015 School of Medicine Fee Schedule

2014 - 2015 Professional School Fee Schedule

Billing

Continuing UCLA Nonresident Student Seeking Residence Status

Student Accounts

UCLA Campus Registration Requirments

Returning from leave of absence

Returning from Leave of Absence Checklist/Procedures

Returning from Leave of Absence

California Residence for Purposes of Tuition and Fees

Residence for Tuition Purposes: Contact Information

Statement of Legal Residence (SLR) - Required if leave is 6 months or greater

graduates

LICENSURE/VERIFICATION

Procedure: A Document Request Form must be completed and submitted when requesting:

Transcript(s)
Certified Diploma Copy
Dean's Letter (MSPE)
Degree Verification Letter/Form
Licensure Form

MIDUS: MSPE and transcript requests

Procedure:

We are able to upload your documents (MSPE and/or transcript) through MIDUS. You will still need to complete a A Document Request Form and submit required fees. Once you have done so, you can give the registrar’s email address to MIDUS, and they will send us a secure link to upload requested documents. You can scan and fax/email a copy of the check before mailing to expedite the process.

Contact Information for DGSOM:

Name: Linda Cuesta, Registrar

Email: registrar@mednet.ucla.edu

Address: David Geffen School of Medicine at UCLA

Student Affairs Office

12-159 CHS, Box 951720

Los Angeles, CA 90095-1720

Phone: 310.206.0434

The completed form may be returned via email to registrar@medent.ucla.edu, via fax (310) 794-9574 or by placing it in the Registrar mailbox (12-159 CHS). Processing time is 3-5 business days depending on time of year and volume of requests.

NOTE: Reordering of duplicate diploma's must be done directly through Murphy Hall http://www.registrar.ucla.edu/forms/dupdiploma.pdf